Offer of a place of study at the University is subject to confirmation of funding from your sponsor, which, if not already supplied, must be returned with your acceptance of programme offer by the deadline date of 31st July 2008.
When your acceptance of offer and confirmation of financial guarantee has been received by the School/Institute, you will be sent a letter acknowledging your acceptance of the programme offer. The programme offer may also be conditional on meeting other criteria.
Failure to provide a financial guarantee for the payment of your tuition fees by the deadline date of 31st July 2008 may result in the re-allocation of your study place. Alternatively, your place may be guaranteed if you organise the payment of the non-refundable advance instalment payment of £1500 by the specific date.
Please read the section below only if you have not been able to provide a financial guarantee from your corporate or government sponsor and are required to pay the advance instalment
The advance instalment must be paid before the deadline date of 31st July 2008. Payment of the instalment can be made by one of the following methods:
The University provides an on-line payment facility which may be used to pay the advance instalment. This facility is available all year round for both credit and debit card payments. The University makes no administrative charge for the use of this facility.
The on-line payment facility can be accessed via the Heriot-Watt University's website at http://www.hw.ac.uk/. You will be required to enter your personal details including your reference number, which can be found on your offer letter. You will also be asked to confirm that you wish to pay the set advance instalment.
On completion of your personal details you will be asked to complete the card details section before submitting your payment.
Once payment has been submitted, a confirmation email will be sent to the email address supplied. It is advised that you keep this confirmation of payment for your own records.
You may pay via bank transfer into the University's nominated account of which details are provided below:-
| Bank Name: | Barclays Bank | Account No: | 10499412 |
| Bank Address: | 1 St Andrew Square Edinburgh EH2 2BD | Sort Code: | 20-29-23 |
| Swift Code: | BARCGB22 | ||
| IBAN No: | GB73 BARC 2029 2310 4994 12 |
It is imperative that you provide your reference number, which can be found on your offer letter, when making your payment. Failure to do so may result in your payment being returned.
If you are unable to use the on-line payment or bank transfer facilities, you should contact the Finance Department on + 00 44 (0) 131 451 4079, Monday to Friday between 1000 and 1500 hrs (GMT) so that alternative arrangements can be agreed.
In certain circumstances the University's Finance Department may agree to accept credit and/or debit card payments by telephone. Please note that all credit card payments processed by this method are subject to an administration charge of 1.75% of the sum paid.
Failure to pay the instalment or provide confirmation of a financial guarantee by 31st July 2008 may result in the re-allocation of your study place.
The School/Institute will write to you to acknowledge your acceptance of the programme offer.
When the advance instalment is paid via the University's on-line facility, a confirmation email will be sent to an email address supplied by yourself. It is advised that you retain this as evidence of payment.
When the advance instalment is paid using alternative methods, the Finance Department can issue you with a receipt. To request a receipt, the applicant should contact the Finance Department on + 00 44 (0) 131 451 4079.
The University will send you an invoice for the outstanding balance (i.e. the full tuition fee less the advance instalment paid).
The University's standard payment terms require all self-financing student tuition fees to be paid in full no later than 30 days after registration unless a direct debit or on-line mandate has been entered into.
Advance Instalments are non-refundable so, if after paying the advance instalment, you decide not to study at the University your instalment payment will not be repaid to you.
If you have extenuating circumstances outwith your control (i.e. difficulty in obtaining a visa), which prevent you from pursuing your studies at the University, you can submit an application to the School/Institute for a refund. Applications must be in writing and include documentary evidence of the reason for requesting the refund (for example, if you have been refused a visa to enter the UK, you must enclose a copy of the refusal letter).
If you have received a conditional offer and do not meet the criteria set (i.e. specific academic qualifications), the instalment will be refunded and the study place re-allocated.
Please be aware that you have the right to cancel the contract (i.e. the offer letter) made between you and Heriot-Watt University within 14 days of confirmation of acceptance and payment of the instalment. You (or the payer) should expect an appropriate refund to be made providing that the request was received within the set timeframe.
Please be aware that cancelling your contract with the University will mean that the study place will be re-allocated.
Last updated: 26 January 2011