Funding and Grants
This page provides some general information and
advice on raising funds for your trip to ESSLLI 2005 and information
about the ESSLLI
We give below some pointers on how to raise funding
for your trip to ESSLLI. These pointers are by no means complete,
and the success
of applying the recommendations below varies per country.
What do you have to do. Here
are some basic steps that might be helpful when rising funds.
Motivate your trip. Before you start sending out applications,
ask yourself why you want to go to ESSLLI. The stronger the argument
for doing so, the greater the chance that you are successful in raising
funds. If you contact somebody they will ask you for your reasons,
so be prepared.
Be selective in the funding organizations you approach.
Choose those organizations where you have a good chance.
Start early. Formal applications will have to be made well
in advance. Also, most organizations have restricted budgets, and
you are not the only one who applies!
First step: contact. When planning to contact any organization
(except your own department perhaps) you should call in advance and:
- Explain what your intention is: visiting an international summer
school as student/lecturer. State that this visit is important
to you, and that you are looking for organizations that will fund
your trip and expenses.
- Ask whether the organization has possibilities for this if you
do not know yet, or ask them how to apply. Normally they will tell
you that they can send you documentation.
- Note that on the phone you have the possibility to ask questions
about the funding program. What is the chance of getting any funding?
Are there any special groups the program addresses (minorities)
or special topics (scientific disciplines)?
Second step: application. You will probably have to write
a formal application. You will most likely have to provide a budget
with a justification of the amount requested. Furthermore, you may
need letters of reference. If you have been accepted to present your
work in a Workshop at ESSLLI, you can ask the workshop organizers
to send you an official invitation which you can use to support your
application. If you need our help please don't hesitate to contact
Matched funding. Take into account that
you will probably have to raise funds from various sources. Usually,
one source will
supply money iff some other source does the same. For example, your
faculty will pay 50 percent if the research council does the same.
To bootstrap this so-called matched funding, you could ask your department
or faculty to come up with the first (small) guarantee and/or you
could promise to come up with some funds yourself. You can use that
to persuade others to supply funds.
Where can you turn to? Funding
can come from different sources. This section lists categories of
funding sources. Besides this list, check with people you know in
your country that have already attended ESSLLI: they are a valuable
source of information. The International Office or the Students Affairs
Office at your university may have information about the national
funding possibilities in your country. Possible sources of funding
Your department or research institute. Your own department
or research institute may have a budget to fund your visit. To find
out about this, ask your supervisor, contact the staff of your department/research
institute, or ask the person who is in charge of international relations.
Check whether your department or faculty is involved in an exchange
program (e.g. TEMPUS, SOCRATES, ERASMUS). These programs may have
possibilities for visits to Summer Schools. Also, your department
might be involved in projects or networks that have funds that allow
you to travel to the Summer School.
Faculty. Your faculty may have funds as well. Many faculties
have an employee who is responsible for international affairs.
International relations office. Check with the International
Office at your university whether the university has funds for your
trip. Also check with them whether your university has special agreements
with (some university in) the relevant region.
Research Council or Academy of Science. Most national research
councils and/or national academies of science have programs for international
Private foundations. In most countries, private foundations
exist that might be willing to fund your trip. Sometimes these funds
have specific conditions (e.g., you must be an unmarried (fe)male
pursuing a degree in Philosophy, etc.).
Private companies. Some companies have student awards, travel
money, etc. You can ask them to sponsor your trip as well.
Ministries and Embassies. Your ministry of foreign affairs,
of education and/or research may have programs to fund visits. Also
the embassy of the country you are going to may have programs to
Your own money. Finally, if in the end you have to pay (part)
of the school yourself, remember that the money you pay may be tax-deductible
in your country.
ESSLLI 2005 Sponsored grants
The organizers of ESSLLI 2005 at Edinburgh
intend to make available a very limited number of grants for a small number of full time students who come from countries with economical hardships. The deadline
for these grants
is 1st May 2005.
Eligibility criteria. The limited
number of grants we intend to make available is meant to cover
registration fees of the successfull candidates as long as they are
full time students and come from countries with economical hardships.
What do the grants cover? These grants cover only the
Please note that no travel and accomodation grants are available from the
ESSLLI local organization.
How to apply?
To apply for grants, send a grant request by e-mail or
fax (be sure to mention ESSLLI 2005 on the front page)
to: firstname.lastname@example.org, Fax: +44 131 451 8179.
Your grant request should contain the following information:
- Name and e-mail address.
- Position: student (graduate, phd), scholar, ...
- Affiliation: University, Company or Research Institute.
- Country of origin.
- Sources and amount of your funding (please state personal annual
- What are your current research interests?
- Motivation: why do you want to visit ESSLLI?
- Have you submitted a paper to the student session or one of the ESSLLI-workshops? If so, was
it accepted, rejected, or are you still waiting for the notification?
- Include or fax a letter of recommendation from your supervisor
(for instance) or ask him to send a recommendation by email
to Fairouz Kamareddine.
If your grant application fails to satisfy the above eligibility conditions or does not
contain all the above requested information, it will be automatically disqualified and we will not contact you further.
Time Schedule. The deadline for application
is May 1st. We will notify applicants by June 1st whether or not
will be granted. Unsuccessful grant applicants will still be eligible
for the early registration fee. If you are applying for a grant
please do not register for ESSLLI till you get the decision on your