Dear
all,
Just a reminder regarding expense claim procedures etc. The forms for recording
income or expenses are all at http://www.cee.hw.ac.uk/~mjc/BMVA/forms/ and are
listed below.
NOTE:
- Non-recurring expenses should first
be oked in principle by the ExCo.
and recorded in the minutes (e.g. agreement to
hold a technical meeting etc.).
- All expense claim forms must be
checked and signed by the ExCo member invoking
the expense before forwarding to myself. This means that if you OK a bursary
for a student, or IPOT travel etc. - then you have
to sign off the expense form from the individual. This stops my signature
appearing on everything (which looks a bit odd to the auditors) and means
the most appropriate ExCo member has checked
that the claim is appropriate.
Best
wishes
mike
expenses-claim.pdf
Use
this form when you want to claim an expense or when you want to authorise payment
of expenses incurred by someone other than a BMVA Executive Committee Member.
invoice-payment-request.pdf
Use
this form when you want the treasurer to pay an invoice that you have received
payin-advice.pdf
Use
this form when you want to tell the treasurer that you have paid in cash or
cheques to the BMVA account.
payin-request.pdf
Use
this form when you want the treasurer to pay in a cheque you have received