Annual Progress Reporting

The progression process is a mandatory requirement for your continuation to the next year of study and must be complete by Monday 8th July 2019. Suggested deadlines for each element are noted below however you should agree with your supervisor a suitable timescale for completion of each of the following:

  • Presentation – you are required to give a short (circa 20 minute) presentation on your research to your research group.
  • Annual Report – you are required to submit a written report covering the work you have done over the last year, and identifying the nature and direction of your proposed research. The report should emerge naturally as a product of study, summarising what has been done and looking forward to the work that lies ahead. (suggested deadline Monday 27th May)
  • Progress Form – you are required to complete the Student Progress form which will be read by your supervisors, internal examiner and PGR coordinator. (suggested deadline Monday 27th May)
  • Viva – your supervisor will arrange for an internal examiner to read your report and meet with you for a viva. The viva is intended to allow the examiner to explore aspects of your report with you, to consider whether you have an adequate grasp of your subject, and whether the research proposal is achievable, appropriate PhD material. (suggested deadline Monday 1st July)

It is recommended that you complete your report by the end of May to allow your supervisor and the internal examiner enough time to review your report before the viva. You should agree a timeline with your Supervisor allowing for conferences, holiday etc. Your supervisor is responsible for approving your timeline and appointing your external examiner. Your internal examiner must have submitted their form by Monday 8th July.

Students starting from January onwards should confirm a suitable progression reporting date with their supervisor and confirm the decision by email to C.Porter@hw.ac.uk.

Please note all three forms (student, supervisor and examiner) are automatically sent to the student and the supervisory team. If you would like to raise or discuss any matters confidentially please contact either Sandra McArthur, your PGR coordinator or the Director of PGR studies.

Further information

Presentation

Before the end of each year of study you will be required to give a short (circa 20 minute) presentation on your research to your research group.

Report

You are required to submit a written report covering the work you have done during that period, and identifying the nature and direction of your proposed research.  The written report will be read by your supervisor and internal examiner who will conduct a viva based on the content of the report. Subsequently, the examiner will provide written feedback, which will be filed in the Department’s records. The feedback will include recommendations as to the future conduct of your research.

The reports should emerge naturally as a product of study, summarising what has been done and looking forward to the work that lies ahead.

For years one and two of your PhD you should include a workplan with your report. In years 3 and above this should be a detailed plan including an estimated submission date and a table of contents for your thesis.

The precise nature of the report is likely to depend on the chosen area of study; for example, a student working on a theoretical topic may produce rather a different style of document from one whose work is heavily oriented towards the practical. Nonetheless, the submitted report should normally contain the following:

(i)            a survey of the field in which you are working, showing that you have made a thorough study of the relevant literature, and have been able to identify the significance of particular pieces of work, and to see each contribution in the wider context of the subject area;

(ii)           a report on a significant piece of implementation work done during the year that bears on the chosen area of research; this work may be in the nature of a warm-up exercise prescribed by the supervisor, or may be a contribution you have identified as relevant

(iii)          a clear and explicit statement of the proposed research topic, with a discussion of the significance of that topic and how it fits into the broader context of the subject area.

(iv)         an outline research plan, indicating goals that have been identified as necessary for the completion of the research, and where possible, some assessment of how these goals can be achieved, of the likely time-scale involved, and of any resources that may be needed in the course of pursuing this programme.

The quality of presentation should be that normally expected of a thesis; significant parts of the report may eventually find their way into the final thesis.  In particular, the report should be prepared using an appropriate document preparation system and should contain a properly organised and referenced bibliography. There is no prescribed minimum or maximum “size” for a report.  Quality is more important than quantity.  Nonetheless, it is unlikely that an adequate literature survey can be reported in less than, say, 2,500 words, and this is likely to occupy no more than half of the document.

Viva

The viva is intended to allow the examiner who has read your report to explore aspects of it with you, to consider whether you have an adequate grasp of your subject, and whether the research proposal is achievable, appropriate PhD material.  You will be expected to make a short presentation of 20-30 minutes, based on your report, with the aid of suitable prepared slides etc., after which you should expect to answer questions and generally engage in discussion with the examiner.

The deadline for the submission of the reports will be made known well in advance by the Research Administrator. For EPSRC-supported students it will certainly be in advance of the first year report submitted to EPSRC, on which continuation of the grant is based. A copy of the report should be emailed to each supervisor, the internal examiner (appointed by your supervisors) the Research Administrator.  The viva/oral will normally follow within two weeks.

Form

Along with your annual report you should complete the Research Student Progress form. The form is automatically sent to the Research Administrator, your supervisors, your internal examiner and your mentor (if applicable). If you have any concerns about this you should contact the Research Administrator C.Porter@hw.ac.uk.

Your supervisor and internal examiner will also complete progress forms and you will receive a copy of these. All reports will be reviewed by the departmental PGR co-ordinator.

Click on the links below to complete the relevant form:

Research Student Progress form

Supervisor’s Report on Research Student form

Examiner’s Report on Research Student form

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